Your Photopass

Thank you for joining CosplayCloud Hub! When registering your account, an automatic photo pass was created for you. This photo pass has a Unique Identifier (ID) which you can find on your profile on this website. You can come and collect your photo pass free of charge at the CosplayCloud Booth at the next event where CosplayCloud is present.

The photo pass is not mandatory for all events. However, we highly encourage photographers to use this photo pass as much as possible, even at events where its use is not mandatory. By showing the photo pass, photographers demonstrate professionalism and create a trusted bond with cosplayers, making them feel comfortable during the photo sessions. For events where the Photo Pass is mandatory, the following regulations apply:

Regulations

To ensure everything runs smoothly, we have written a set of rules that everyone wearing a photo pass must adhere to. Violation of the rules may result in removal from the event.

Compliance with the rules will be monitored by authorized supervisors located throughout the event.

  1. Taking photos of others is allowed, provided the photographer has verbal consent from the subject. Taking photos of others without verbal consent is not permitted.
  2. Co-photographing with consent from both the subject and the original photographer is allowed. "Sniping" is strictly prohibited.
  3. Please keep the pathways and passages clear at all times.
  4. Photos may only be taken on paved paths or publicly accessible grassy areas.
  5. Taking atmosphere photos is allowed as long as third parties are not recognizable in the captured photo.
  6. Photographing people on a stage during a stage activity is allowed. Photographing people on a stage outside of a stage activity is not allowed without verbal consent
  7. The photo pass must be visibly worn at all times, preferably on a lanyard. The use of your own lanyard is permitted. If you don't have a lanyard, you can get one upon receiving the pass for 2 Euro.
  8. If you violate the rules, you may be approached by an authorized supervisor. In case of a violation, you may be asked to delete the photo in question by the subject or an authorized supervisor.
  9. Taking photos and recording audio or video at the event is strictly allowed for non-commercial purposes. Prior consultation and permission are required for commercial use of the material, including the sale or publication of such material.
  10. You are responsible for your own equipment. The organization or third parties are not liable for any damage to your equipment.
  11. The use of drones is prohibited.
  12. If you do ont adhere by theser rules you can be removed from the event without repayment of your ticket.
  13. By registering for a photopass you automatically agree to these regulations as well as our privacy policy privacy policy.

If you repeatedly violate the rules of the photo pass, it may result in permanent blocking of this website and the loss of the right to have a photo pass.

If you have any questions, you can always contact us at info@cosplaycloud.be.